Microsoft
Outlook Tips, Express Microsoft Outlook, access
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Microsoft Outlook is an all-in-one email, calendar,
group scheduling, notepad and to-do management
tool. To squeeze the absolute maximum from this
powerful tool, give these "power tips"
a try!
1. Read emails without opening them.
Taking the time to open each email can be time-consuming
(especially on slower machines). Choose "Preview
Pane" under the View menu, and breeze through
your messages!
2. Turn your incoming email messages
into tasks or appointments. Grab an email and
drag onto the Calendar Folder icon on the Outlook
bar and voila! - you've created a scheduled
appointment with the person who sent you the
email. By dragging the email onto the Tasks
Folder Icon you can also create a task associated
with the sender.
3. Make your truly important email stand
out. If you want to make sure that email from
a certain person (the boss or a top customer)
captures your attention first, click the Organize
button. Choose the Using Colours option, and
pick a colour for that person's messages. Then
click apply colour. Now that person's emails
will be colour coded.
4. Find Contacts Fast! To quickly find
someone in your contact file from the Outlook
Today page, just type in the first couple of
letters of the person's last name and press
Enter. All contacts beginning with those letters
will be displayed.
5. Quickly add an email sender to your
contacts list. Right click in the sender's name
in the From field and choose Add to Contacts.
Done!
6. Move quickly between frequently visited
folders. If you find that you need to move between
different folders often, try opening each in
a different window. Select View/Folder List
and then right-click on the folder you would
like to open and choose Open in New Window.
7. Save time entering contacts from the
same company.
Open a contact who works for the same company
as the others you'd like to create. Select the
"Actions" Menu and choose New Contact
from the Same Company.
8. Enter appointment times in record
speed. When entering times for appointments,
enter 2p instead of 2:00 p.m. Or try 345p instead
of 3:45 p.m.
9. Flag your messages for follow up.
Right click an email message and select Flag
for Follow up. You can then set a preference
to have Outlook remind you at a certain time
to take a particular action on a message.
10. Learn some shortcuts. Ctrl-Shift-I
opens the Inbox; Ctrl-Shift-B opens the Address
Book; Ctrl-Shift-O opens the Outbox; While in
the In-Box Folder: Ctrl-N creates a new mail
message; Ctrl-R will reply to the currently
selected message; Ctrl-M will check for new
mail.
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